Legal Assistant – Real Property

City:
Downtown Vancouver
Salary:
$55,000-$65,000
Job Type:
Full Time
To apply contact:
Sandra Reder
Phone: 604-682-2262
Fax: 604-687-1327

Our client a top tier law firm located in Downtown Vancouver is looking to add a strong team member to their Real Property practice.

RESPONSIBILITIES:

Documents Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.

Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.

Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity. File and Time Management Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files. Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.

Updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities. Financial and Administrative Functions Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process. Working with Finance to coordinate new Client and Matter openings (KYC); Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed.

Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team. Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.

EDUCATION:

Required academic, professional certifications and business education. In addition to education, required work experience. Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent. Minimum 3 years of experience as a legal assistant in Real Property. In-depth knowledge of business and legal terminology.

Strong attention to detail and superior word processing, spelling, proofreading and editing skills. Capacity to perform duties with speed and accuracy. Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines. Ability to follow-up on files and delays with minimal supervision. High level of discretion and confidentiality. Flexibility to occasionally work overtime.

The position offers a competitive salary and excellent benefits; including bonus, RRSP matching and other perks.  If you are interested in learning more please submit your resume in Word format in confidence to either marnie@verticalbridge.ca or sreder@verticalbridge.ca

We thank everyone for their interest, however only short-listed candidates will be contacted.

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